tips for printing perfect pictures

3 Ways to Extend the Life of Your Book Store's Copy Machine

One of the benefits you offer to your customers at your book store is the use of a copy machine for printing documents or multiple copies of text. Teachers, stay at home moms, people on lunch during business, and students rely on your copying services as a need and convenience in their lives. If you want your copy machine to last so you can serve your customers longer, follow a few useful tips.

Prevent overheating

Your copy machine can easily overheat if it is placed against a wall or in a corner. Dust, debris, and loose papers can get caught behind the machine and insulate the motor, causing it to heat up. Excess heat will damage the inner workings of your copy machine. You can extend the life of this appliance by months by simply placing it a few inches or more away from the wall or in the middle of the room. Regular dusting of the vents behind the machine can also help prevent overheating.

Use proper paper handling

Quality, thick paper is less likely to jam in your copy machine than thin paper of poorer quality. Follow the instructions on your copy machine's manual and only use the correct size paper for loading in the tray. It's safer to load less paper in the tray than to overfill it so you can prevent inconvenient paper jams. Leave a note on the copy machine that all paper jam clearing and paper loading must be done by store personnel so customers don't accidentally damage your machine.

Have your appliance regularly maintained

Because your copy machine is an investment for your company, you want to do what you can to make sure it lasts longer. Perhaps the best way to help your copy machine last is to have it professionally maintained a few times a year. This is especially true if your machine produces several copies a day. An inspection will usually involve taking the back of the appliance off to check the belts, ink levels, and the gears for signs of wear that may need replaced. Regular maintenance of your copy machine can also help you keep any guarantees or warranties in effect in the event you do need to replace your unit. With the right maintenance and care, you can expect your copy machine to last upwards of 5 years.

Talk to a copy machine company to learn about other ways to keep your machine in good condition so that you and your customers can continue enjoying this convenience.